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Call For Abstracts

SUBMIT YOUR ABSTRACT

By: 30th June 2022

To: abstracts2022@coecsa.org

Before starting the submission process, please carefully read the criteria and conditions below:

Abstracts Submitted for COECSA 2022

  • All abstracts that have been received for the COECSA 2022 congress that had been cancelled due to COVID-19 precautions will be considered for the COECSA 2022 Congress program.
  • You may also amend your COECSA 2022 abstract. Please contact the organisers to receive the edited version to make any amendments to your abstract
  • If you would like to retract your abstract from consideration for COECSA 2022, please send the organizers an email by 30th June 2022
  • The registrar presentations and posters that have been accepted for 2021 will still be considered as registrar presentations and considered for the registrar awards for 2022.

Abstract Submission for COECSA 2022

  • COECSA welcomes papers by Ophthalmologists, Medical Practitioners and other Allied Eye Health Workers for presentation.
  • Inclusion of abstracts into the program of abstracts require full payment of registration fees for the congress except where there is a waiver.
  • If you have not received acknowledgment of receipt of you abstract within 4 working days, please e-mail the organisers again via mail: abstracts2022@coecsa.org.
  • Abstracts should be submitted before 30th June 2022. There is a possibility for late abstract submissions.
  • If you have not received acknowledgment of receipt of you abstract within 4 working days, please e-mail the organisers again via mail: abstracts2022@coecsa.org
  • Authors will be informed of the acceptance of their abstracts by 20th June 2022. Confirmation will also be given as to whether it will be an oral or a poster presentation.
  • Withdrawal of an abstract: In case you want to withdraw your abstract after submission, please send an e-mail before 30th June 2022 to abstracts2022@coecsa.org
  • All expenses such as registration, travel and accommodation associated with the presentation of an abstract remain the responsibility of the presenter.

Two Options

  • Oral presentation: 10 minutes for presentation (Discussion will take place at the end of the session).
  • Poster presentation (There will be a poster session during lunch on Saturday in the exhibition hall.)

Abstract Guidelines

  • Ophthalmologists, medical doctors, Allied Eye Health Workers & registrars in ophthalmology are invited to submit abstracts for consideration and inclusion in the Ophthalmologists program.
  • Authors must state whether they wish their presentation to be considered as an oral OR poster presentation or whether they would be prepared to do a poster presentation if their oral presentation cannot be accommodated. Please refer to the Abstract Submission Form.
  • Abstracts should not exceed an A4 page and have a maximum of 400 words excluding title in MS Word Format.
  • The Scientific Committee will make every effort to accommodate all qualified abstracts within the program. Final determination of the type of presentation to be given and placement within the program will be the responsibility of the Program Committee.
  • Language: Abstracts must be written and presented in English. Careful typing and proofreading are essential. A program like Grammarly could be helpful . If accepted, the abstract will be published as submitted. Errors, misspellings, incorrect hyphenation, and deviations from the use of correct English will be glaringly apparent in the published abstract. Once the abstract is submitted, changes, corrections or rewording will not be possible.
  • Images, tables and graphs: Images are not permitted, as they do not reproduce well. Brief and clear tables or graphs are accepted (maximum of 1 page). If the tables / graphs submitted exceed 1 page, those exceeding the limit will be excluded from publication.
  • Standard abbreviations may be used without definition. Non-standard abbreviations should be kept to a minimum and placed in parentheses after the first use of the word or phrase.
  • Papers will only be accepted on the understanding that the main author or a co-author will personally present the paper.
  • Supplemental materials are not required, but you may provide information sheets to fellow attendees.
  • Co-authors must agree with the results stated and have consented to be included as authors.
  • All participants must disclose any significant financial interest or other relationships they may have with the manufacturers of commercial products discussed in their presentations, panel or written materials.
  • OSSA will take it for granted that good clinical practice is observed in the conducting of all research. This applies especially to clinical studies involving patients and patient care and includes the understanding that the appropriate Ethics committee approval had been secured.
  • The Congress Organisers & COECSA accept no responsibility for copyright infringements.
  • Acceptance and presentation of oral presentations and posters require full payment of registration fees for the Congress.
  • Registrars who want to be considered for the registrar award, must clearly indicate this on their abstract submission form and the form must be accompanied by a letter from their academic Head of Department confirming that they are registrars or have qualified within the last three years (an exception for COECSA 2022) and the research being presented was commenced during their registrar time.
  • It is your responsibility to ensure that the Organisers have received your abstract.

structure of Abstracts

TITLE:

  • Centre the TITLE in capital letters at the top of the page – use Arial font type (BOLD) and 14 font size.
  • Authors should be listed by surname, followed by initials and affiliation (upper & lower case) – underlining the presenting author’s name.
  • DO NOT include degrees, titles, institutional appointments or addresses. DO NOT use abbreviations.