1. EXHIBITION STANDS

Exhibition stands/booth are offered in

Package Floor Space Amount (USD)

•            Platinum -15,000$ (27m square)
•            Gold -10,000$ (18m square)
•            Silver -5,000$(9m square)
  
•            Ivory -2,500$(Table and 2 chair)
•         Symposia -10,000$(Table and 2 chair)

Sponsors rates are inclusive of exhibition stands.

The registration fee for EACH trade delegate is USD 150 (Early Bird fee – Until 30th March)

Both the Welcoming Function and Gala dinner are included. The exhibition floor plan will be made available to interested companies after we have received your Intention Form.

Please take note that MAJOR SPONSORS & EXHIBITORS will get the opportunity to choose their stands first.

Stand allocation: will only be confirmed on receipt of full payment.

Cancellations: Any Exhibitor requesting to cancel sponsorship 20 weeks or more before the conference will get a FULL refund. Cancelled stands will result in a 50% cancellation fee of the total fee, if cancellation is done 16-20 weeks before the conference. No cancellations will be accepted 3 weeks prior to the congress.

Build-up: Exhibitors will be expected to build stands on 21st  August (from 07:00 till late) No further stand building (involving activities sanding, painting, spray painting, sawing, welding inside the Exhibition hall) will be allowed on 23rd August at the venue.

Break down: Break down can commence from 21/08/2019 in the exhibition field. All stands should be completely cleared out by 23/08/2019 1700 hours (EAT)
By submitting an application to participate, the exhibitor makes an irrevocable commitment to occupy the space allocated and to maintain the exhibition stand until 23/08/2019 from 1700 hours (EAT)

2. PENS & PADS

This is a good opportunity to promote your company.

3. REGISTRAR AWARDS

A sponsorship to COECSA and other Ophthalmology Congresses to the value of USD 1,500 per winner. One winner will be awarded – best oral and poster presentation.

4. BRANDING OPPORTUNITIES

This sponsor will be able to assist the congress in having banners erected for the purposes of the congress. Please contact  info@coecsa.org directly with proposals and to negotiate the fee for branding purposes.

5. WEBSITE

This sponsor could assist us to keep delegates updated regarding congress arrangements. The website will also be utilised for online-registration and updates of the congress programme.

Please take note:

• If you need more information regarding the cost of a specific item, please contact info@coecsa.org 
• Please complete the Notice of Intention for the Trade and return it by email to info@coecsa.org  by 15th May 2019.
• You will receive all relevant documents after we have received your intention form.

Important Notes for Exhibitors

• The Organizing committee will need the list of equipment, consumables e.t.c that the exhibitor intends to exhibits 2 months in advance to help them secure customs clearance. 
• Exhibitors who intend to exhibit and sell, the custom clearance done by the organizing committee does not apply to them. They are advised to have local partners (not Rwanda Ophthalmology Society) to help them secure an IMPORT LICENCE which has it's own conditions including 2% of the total cost of imports.

We are looking forward to your positive response and hope to welcome you in Kigali!

Kind regards, 

Dr. John Nkurikiye

Chairman Congress Organizing Committee

FLOOR PLAN (To Come)

ALL PAYMENTS FOR SERVICES ARE REQUIRED IN ADVANCE OF THE EXHIBITION: Please note that services will not be installed until payment has been received.

Click Here to APPLY to Sponsor/Exhibit